Our PDPA Statement

EuroSAFE Associates Pte Ltd respects the privacy of individuals and recognizes the importance of the personal data you have entrusted to us and believes that it is our responsibility to properly manage, protect, process and disclose our students, their parent’s’/guardian’s’ personal data. 

At EuroSAFE Associates Pte Ltd, we are also committed to adhering to the provisions and principles of the Personal Data Protection Act 2012. As such, this Personal Data Protection Statement is to assist us our in understanding how we collect, use and/or disclose personal data.

 EuroSAFE Associates Pte Ltd will collect, use and disclose our student’s personal data in accordance with the Personal Data Protection Act 2012 (“Act”).  The Act establishes a data protection law that comprises various rules governing the collection, use, disclosure and care of personal data.  

EuroSAFE Associates Pte Ltd may from time to time update this Data Protection Policy at its absolute discretion, to ensure that it is consistent with any changes in legal or regulatory requirements.  

EuroSAFE Associates Pte Ltd recognises both the rights of individuals to protect their personal data, including rights of access and correction, and the needs of organisations to collect, use or disclose personal data for legitimate and reasonable purposes.  

This Data Protection Policy supplements but does not supersede or replace any other consent you may have previously provided in respect of your Personal Data, and your consent herein is additional to any rights which EuroSAFE Associates Pte Ltd may have at law to collect, use or disclose your Personal Data.

Examples of such Personal Data are unique identifiers (e.g. NRIC or FIN number, passport number etc.) as well as any set of data (e.g. name, age, address, photo or video image, personal email address, thumbprint, DNA profile, telephone number, occupation, etc.) which when taken together would be able to identify the individual.

Company’s on behalf of a student must ensure that all Personal Data submitted to us is complete, accurate and up to date. Please update the school if there are any changes to your Personal Data by informing our school Office/General Office within thirty (30) days of such change by person or by email or by telephone.

If you provide us with any Personal Data relating to a third party (e.g. information of your spouse, children, family members or your employees etc.), by submitting such information to us, you represent to us that you have obtained the consent of the third party to provide us with their Personal Data for the respective purposes set out herein for student and/or Employees/Staff Generally and/or For The Public and Other Third Parties Generally.

Should you wish to know more about PDPA Act 2012, please click here

 In general, subject to applicable exceptions permitted in the Act, before EuroSAFE Associates Pte Ltd collects any personal data from students, EuroSAFE Associates Pte Ltd will notify our students of the purposes for which their personal data may be collected, used and/or disclosed, as well as obtain consent for the collection, use and/or disclosure of their personal data for the intended purpose by referring student to the school PDPA Policy available on the website. 

Depending on our student relationship with EuroSAFE Associates Pte Ltd, the personal data that which the school collects from our student may be used and/or disclosed for the following purpose:

For Students Generally

EuroSAFE Associates Pte Ltd use their personal data in the manner set out in the hardcopy and/or online Application Form used when our student first enrolled in to our schools/ centres; or when our students use specific services and facilities offered by the school; or when students are notified by the school administration of new rules and policies applicable to the student and are deemed to have consented to the same.  

The information below serves only to supplement and clarify this matter, without limiting the scope of our student’s earlier consent:
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Evaluating suitability for admission, enrolling, providing educational courses and training, including sending materials on course / study / assignment / lecture and project materials, information on time tables and examination/test details via various means, including postal mail, electronic mail, SMS or MMS, faxand/or voice calls;

Administering and/or managing relationships with EuroSAFE Associates Pte Ltd (including responding to enquiries, the mailing of correspondence, statements or notices which could involve the disclosure of certain personal data to bring about delivery of the same);

Carrying out due diligence or other screening activities (including background checks) in accordance with legal or regulatory obligations or risk management procedures that may be required by law or put in place by EuroSAFE Associates Pte Ltd, including the obtaining of references and/or other information from prior admission of the student;

Processing application(s) for financial course fees/payment collection, aid and administering and managing financial aid/grant/discounts and other support programmes which may include use of personal data for development and disclosure of personal data to donors, grantors, external evaluators and/or external organisations for purposes of assessment, periodic reports, event invitations, surveys and/or publicity of EuroSAFE Associates Pte Ltd related programmes;

Investigative purposes, including possible fraud, misconduct, unlawful action or omission, and utilizing electronic access and video systems to maintain campus security of persons or property, control access and investigate suspicious or inappropriate activities;

Responding to requests for information from government or public agencies, ministries, statutory boards or other similar authorities or non-government agencies authorised to carry out specific Government services or duties;

Carrying out market-related, evaluative or similar research and analysis for EuroSAFE Associates Pte Ltd’s operational strategy and policy planning purposes, including providing data to external parties for school programme evaluation and to students’ former institutions of study and to partnering/affiliated institutions/centres for jointly-administered programmes;

Facilitating business asset transactions (which may extend to any mergers, acquisitions or asset sales;

Outreach and engagement to garner support and resources for EuroSAFE Associates Pte Ltd, its community and affiliated centres/ institutions;

Supporting EuroSAFE Associates Pte Ltd functions including but not restricted to, the teaching and personal and professional development of students, research and administration of the schools/centres/HQ functions;

Processing, administering and conferring awards of prizes, medals, scholarships/sibling discounts, classes of honours and other marks of distinction, and student or graduation status, and publication or releasing of information on the same;

Processing applications and enrolment activities related to health, life and travel insurance and service provision as well as school-related student support services and administering matters related to use of these services (e.g. transportations and ECAs/CCAs);

Facilitating participation in student life and community development opportunities which may include social, cultural, athletic, and educational activities, events, volunteering and training programmes in clubs, societies, halls and residences, and orientation/reception activities;

Taking of photographs and/or videos (whether by staff or third party photographers and/or videographers) during events or seminars organised by EuroSAFE Associates Pte Ltd or its affiliates for publicity purposes;

If consented to in the registration form and/or other methods of consent notification, providing marketing, advertising and promotional information via postal mail, electronic mail, SMS or MMS, fax and/or voice calls;

Any other purpose arising in respect of the environment within which an IB World School/CIE Approved Centre such as EuroSAFE Associates Pte Ltd operates which is reasonable given your relationship with EuroSAFE Associates Pte Ltd;

Any other purposes not related to those listed above or in the hard copy and/or online Application Form to which you consented, which EuroSAFE Associates Pte Ltd may inform our student of in writing from time to time, but for which EuroSAFE Associates Pte Ltd will seek our student’s parents/guardians separate consent.

For Employees/Staff Generally

In order to comply with its contractual, statutory, and management obligations and responsibilities, EuroSAFE Associates Pte Ltd is required to process personal data relating to its employees.  

All such data will be processed in accordance with the provisions of the Act and the relevant Group and School’s rules and policies, including those on data protection, as may be amended from time to time.   

Our employees relationship will in almost all cases, be governed primarily by an employment contract, and our employee agreement to be bound by the Employee Handbook and/or Governance and Academic Policies Handbook (which may be revised from time to time), any of which will very often inform you expressly or impliedly the purposes for, and the manner in, which our employee personal data will be used. 

The purposes listed below serve only to supplement and clarify the matter, without limiting, superseding or supplanting any express or implied terms in the above mentioned documents:

• for managing your employment relationship with EuroSAFE Associates Pte Ltd;
• for using our employee bank account details to deposit salaries and other payments;
• for monitoring the use of school/centres/HQ computer network resources;
• for posting your photographs on intranet and website, staff pass, newsletters and the like;
• for managing staff benefit, training and professional development schemes;

for disclosing your personal data where necessary to external parties for purposes of school administration, and to Government agencies for official purposes and disclosed to external third parties for, or in connection with, the above purposes, or where required by Law;

any other purposes not related to those listed above or in your employment contract, which EuroSAFE Associates Pte Ltd may inform our employee of in writing from time to time, but for which EuroSAFE Associates Pte Ltd will seek our employee separate consent.

For The Public and Other Third Parties Generally

EuroSAFE Associates Pte Ltd is committed to engaging and embracing its surrounding community, ecosystem as well as society at large. As a result, EuroSAFE Associates Pte Ltd often organise a lot of activities in which external stakeholders or the general public are invited to participate.

While it is impossible to list all the events in which EuroSAFE Associates Pte Ltd hope the public will participate, some events that you as a member of the public can look forward to include community outreach course, exhibitions, road shows(locally and/or international), extra-curriculum activities, performances and many others (Events).  

Naturally, in encouraging a vibrant interaction with the public, there will be opportunity, and often a need to collect, use and/or disclose personal data from members of the public.

Some of the reasons/ purposes are as follows:

• For security/verification purposes for certain Events;
• For logistical/administrative purposes for certain Events; (e.g. catering and transportations)
• To keep our student/parents/guardians and employees updated of future EuroSAFE Associates Pte Ltd Events/ products which we feel may interest them;
• For marketing/publicity purposes (e.g. Photographs)
• for managing staff benefit, training and professional development schemes;

In almost all of the above situations, it will be totally up to our students and employees as to whether, and to what extent, they wish to provide us with their personal data.  

For Events where such provision of personal data is a pre-requisite to attendance, our students(parents/guardians) and employees shall be informed in advance so that they may make an informed decision as to whether to attend. EuroSAFE Associates Pte Ltd will also endeavour at all times to inform our students and employees of the purposes for which personal data collected from them will be used.  

Should our students and employees at any time feel that the manner in which EuroSAFE Associates Pte Ltd has acted, or seeks to act, in respect of the collection, use or disclosure of personal data for an Event is inappropriate, please feel free to make their concerns known to the school/centre principal.  

EuroSAFE Associates Pte Ltd will not disclose our students and employees personal data to any third parties without first obtaining our students and employees consent permitting EuroSAFE Associates Pte Ltd to do so or unless any such disclosure is permitted under any of the statutory exemptions under the Act. 

In this respect, please note that EuroSAFE Associates Pte Ltd may disclose our students and employees’ personal data to third parties in certain circumstances without first seeking our students and employees consent, if such disclosure is either required or permitted under the Act, including without limitation, if the disclosure is required by Law and/or regulations or if there is an emergency.  

Subject to certain exceptions in the Act, our students and employees may request to access and/or correct the personal data currently in our possession or withdraw their consent for the collection, use and disclosure of our students and employees personal data in EuroSAFE Associates Pte Ltd possession at any time by submitting their request here.  

For a request to access personal data, EuroSAFE Associates Pte Ltd will provide our students andemployees with the relevant personal data within a reasonable time from such request being made.  

For a request to correct personal data, EuroSAFE Associates Pte Ltd will process their request, including undertaking necessary verification activities, as soon as the request has been made. EuroSAFE Associates Pte Ltd will send the corrected personal data to every other organisation to which the personal data was disclosed by EuroSAFE Associates Pte Ltd within a year before the date the correction was made, unless that other organisation does not need the corrected personal data for any legal or business purpose, or if our students and employees so consent, only to specific organisations to which the personal data was disclosed by EuroSAFE Associates Pte Ltd within a year before the date the correction was made.  

Our students and employees may be charged a reasonable fee for the handling and processing of their requests to access and/or correct their personal data, but our students and employees will be notified in advance of such costs.  

For a request to withdraw consent; EuroSAFE Associates Pte Ltd will process our students and employees request within a reasonable time from such a request for withdrawal of consent being made. In some cases, requests for withdrawal of consent may adversely impact our students and employees’ relationship with the school/centre/HQ as it may hinder EuroSAFE Associates Pte Ltd’s ability to continue to interact with our students and employees. EuroSAFE Associates Pte Ltd will notify our students and employees in advance of such impact, if any.  

EuroSAFE Associates Pte Ltd will take appropriate measures to keep our students and employees’ personal data accurate, complete and updated.  

EuroSAFE Associates Pte Ltd will also take reasonable efforts to take appropriate precautions and preventive measures to ensure that our students and employees personal data is adequately protected and secured. Appropriate security arrangements will be taken to prevent any unauthorized access, collection, use, disclosure, copying, modification, leakage, loss, damage and/or alteration of our students and employees’ personal data. 

EuroSAFE Associates Pte Ltd will also take reasonable efforts to ensure that the personal data in our possession or under our control is destroyed as soon as it is reasonable to assume that:

the purpose for which that personal data was collected is no longer being served by the retention of such personal data;

and retention is no longer necessary for any other legal or business purposes.

EuroSAFE Associates Pte Ltd websites may contain links to other websites not maintained by EuroSAFE Associates Pte Ltd. Such third party websites are subject to their own data protection and privacy practices and our students and employees are encouraged to examine the data protection policies of those websites.  

The Act also imposes certain responsibilities on all those who process personal data at the school whether you are a member of staff holding, using and sharing personal data in your teaching, research or administration, or a student accessing and recording personal data in your studies or other activities.

These obligations include holding and using data in a secure manner, making sure that data is handled in line with what individuals have been told, having appropriate arrangements in place for the access to (and sharing of) data, and making sure that individuals’ data is accurate and retained for a suitable period.  

If a data breach occurs (e.g. personal data held by the school/centre/HQ is lost, stolen, inadvertently disclosed to an external party, or accidentally published), this should be reported immediately to your seniors and the school/centre Principal and/or the below EuroSAFE Associates Pte Ltd Data Protection Officer so thatEuroSAFE Associates Pte Ltd may review the circumstances and liaise asnecessary with colleagues internally and the relevant external authorities. 

EuroSAFE Associates Pte Ltd Data Protection Officer 

The Data Protection Officer